Roles and permissions UI examples

A roles and permissions screen lets admins decide who can do what in a workspace. Our examples show a list of roles with member counts and a permission matrix for the selected role, designed for a fictional workspace product on web and mobile in eight visual styles, each with light and dark versions. Every example is an original design that comes with its HTML code and a DESIGN.md of colour, type and spacing tokens, in light and dark. Free to use and adapt.

DeviceAll Web Mobile

StyleAll Minimal Editorial Brutalist Luxury Playful Corporate Retro Monochrome

Theme

16 examples

Web · minimal

Web · editorial

Web · brutalist

Web · luxury

Web · playful

Web · corporate

Web · retro

Web · monochrome

Mobile · minimal

Mobile · editorial

Mobile · brutalist

Mobile · luxury

Mobile · playful

Mobile · corporate

Mobile · retro

Mobile · monochrome

See it in a flow

Invite a teammate · Review team access

Roles permissions design tips

Group permissions by area, such as projects, billing and members, so the matrix reads as sections rather than one long list.
Describe each permission in terms of what a person can do, not internal object names.
Lock built-in roles like Owner from editing and explain why, while allowing custom roles to be duplicated and adjusted.
Show how many members a change will affect before saving edits to an existing role.

Questions

How should a permission matrix be laid out?

Put permissions in rows grouped by area, with either one role at a time or roles as columns. Viewing one selected role keeps the screen manageable on smaller displays. Use clear checkboxes or toggles and explain any permission that implies another.

Should products offer custom roles?

Simple built-in roles such as Owner, Admin, Member and Guest cover many teams. Custom roles suit larger organisations with specific access needs. If you offer them, let admins start by duplicating an existing role rather than building from an empty set.

How do you prevent admins from locking themselves out?

Prevent removal of the last owner or administrator, and block edits that would strip the current user of permission to manage roles without confirmation. Show a clear warning explaining the consequence, and log every role change in the audit log.

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Website sections

Website templates

Building with an AI coding agent? Every screen here is also in the free Made Good Designs MCP server: ask Claude, Cursor or ChatGPT to search_ui_screens (e.g. “billing settings, editorial style”), get_ui_flow for a whole journey, and get_ui_screen_code to pull the HTML and DESIGN.md straight into your project.