Time-off request form examples

Time-off requests go both ways: an employee asks, a manager decides. These examples show a request form with leave type, dates, half-day options, a note and the shifts it releases; the same form when a day would drop below minimum staffing; and a manager’s review with a coverage check and approve or decline buttons. Every example is an original design that comes with its HTML code and a DESIGN.md of colour, type and spacing tokens, in light and dark. Free to use and adapt.

DeviceAll Web Mobile

StyleAll Minimal Editorial Brutalist Luxury Playful Corporate Retro Monochrome

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48 examples

Manager review (approve or decline) — web, minimal (Rosterline)

Web · Manager review · minimal

Request conflicts with staffing — web, minimal (Rosterline)

Web · Conflicts with staffing · minimal

Request time off — web, minimal (Rosterline)

Web · Request · minimal

Manager review (approve or decline) — web, editorial (Rosterline)

Web · Manager review · editorial

Request conflicts with staffing — web, editorial (Rosterline)

Web · Conflicts with staffing · editorial

Request time off — web, editorial (Rosterline)

Web · Request · editorial

Manager review (approve or decline) — web, brutalist (Rosterline)

Web · Manager review · brutalist

Request conflicts with staffing — web, brutalist (Rosterline)

Web · Conflicts with staffing · brutalist

Request time off — web, brutalist (Rosterline)

Web · Request · brutalist

Manager review (approve or decline) — web, luxury (Rosterline)

Web · Manager review · luxury

Request conflicts with staffing — web, luxury (Rosterline)

Web · Conflicts with staffing · luxury

Request time off — web, luxury (Rosterline)

Web · Request · luxury

Manager review (approve or decline) — web, playful (Rosterline)

Web · Manager review · playful

Request conflicts with staffing — web, playful (Rosterline)

Web · Conflicts with staffing · playful

Request time off — web, playful (Rosterline)

Web · Request · playful

Manager review (approve or decline) — web, corporate (Rosterline)

Web · Manager review · corporate

Request conflicts with staffing — web, corporate (Rosterline)

Web · Conflicts with staffing · corporate

Request time off — web, corporate (Rosterline)

Web · Request · corporate

Manager review (approve or decline) — web, retro (Rosterline)

Web · Manager review · retro

Request conflicts with staffing — web, retro (Rosterline)

Web · Conflicts with staffing · retro

Request time off — web, retro (Rosterline)

Web · Request · retro

Manager review (approve or decline) — web, monochrome (Rosterline)

Web · Manager review · monochrome

Request conflicts with staffing — web, monochrome (Rosterline)

Web · Conflicts with staffing · monochrome

Request time off — web, monochrome (Rosterline)

Web · Request · monochrome

Manager review (approve or decline) — mobile, minimal (Rosterline)

Mobile · Manager review · minimal

Request conflicts with staffing — mobile, minimal (Rosterline)

Mobile · Conflicts with staffing · minimal

Request time off — mobile, minimal (Rosterline)

Mobile · Request · minimal

Manager review (approve or decline) — mobile, editorial (Rosterline)

Mobile · Manager review · editorial

Request conflicts with staffing — mobile, editorial (Rosterline)

Mobile · Conflicts with staffing · editorial

Request time off — mobile, editorial (Rosterline)

Mobile · Request · editorial

Manager review (approve or decline) — mobile, brutalist (Rosterline)

Mobile · Manager review · brutalist

Request conflicts with staffing — mobile, brutalist (Rosterline)

Mobile · Conflicts with staffing · brutalist

Request time off — mobile, brutalist (Rosterline)

Mobile · Request · brutalist

Manager review (approve or decline) — mobile, luxury (Rosterline)

Mobile · Manager review · luxury

Request conflicts with staffing — mobile, luxury (Rosterline)

Mobile · Conflicts with staffing · luxury

Request time off — mobile, luxury (Rosterline)

Mobile · Request · luxury

Manager review (approve or decline) — mobile, playful (Rosterline)

Mobile · Manager review · playful

Request conflicts with staffing — mobile, playful (Rosterline)

Mobile · Conflicts with staffing · playful

Request time off — mobile, playful (Rosterline)

Mobile · Request · playful

Manager review (approve or decline) — mobile, corporate (Rosterline)

Mobile · Manager review · corporate

Request conflicts with staffing — mobile, corporate (Rosterline)

Mobile · Conflicts with staffing · corporate

Request time off — mobile, corporate (Rosterline)

Mobile · Request · corporate

Manager review (approve or decline) — mobile, retro (Rosterline)

Mobile · Manager review · retro

Request conflicts with staffing — mobile, retro (Rosterline)

Mobile · Conflicts with staffing · retro

Request time off — mobile, retro (Rosterline)

Mobile · Request · retro

Manager review (approve or decline) — mobile, monochrome (Rosterline)

Mobile · Manager review · monochrome

Request conflicts with staffing — mobile, monochrome (Rosterline)

Mobile · Conflicts with staffing · monochrome

Request time off — mobile, monochrome (Rosterline)

Mobile · Request · monochrome

See it in a flow

Request and approve time off

Time-off request design tips

Show the balance before and after the request in the form, not after submitting.
Check staffing as the dates are picked and suggest a colleague who can cover.
Give the manager a per-day coverage table, not just the dates.
Make approve and decline equally easy to find, with an optional reply.

Questions

How should a leave request handle staffing conflicts?

Explain which day and shift would be short, mark the date fields, and offer a way forward, such as asking a named colleague to cover or moving the dates, rather than just blocking the request.

What does a manager need to approve time off?

Who is asking, the type and dates, the balance afterwards, the shifts affected, whether each one is covered, and any overlapping requests.

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Building with an AI coding agent? Every screen here is also in the free Made Good Designs MCP server: ask Claude, Cursor or ChatGPT to search_ui_screens (e.g. “billing settings, editorial style”), get_ui_flow for a whole journey, and get_ui_screen_code to pull the HTML and DESIGN.md straight into your project.