Shift schedule UI examples

A shift scheduler has to show who works when, at a glance, and flag problems before the rota goes out. These examples show a week grid of team members against days, colour-coded shifts by role, open shifts that need cover, time off and unavailability, scheduled against contracted hours, a short-staffed warning and daily labour totals, with a mobile day view. Every example is an original design that comes with its HTML code and a DESIGN.md of colour, type and spacing tokens, in light and dark. Free to use and adapt.

DeviceAll Web Mobile

StyleAll Minimal Editorial Brutalist Luxury Playful Corporate Retro Monochrome

Theme

16 examples

Web · minimal

Web · editorial

Web · brutalist

Web · luxury

Web · playful

Web · corporate

Web · retro

Web · monochrome

Mobile · minimal

Mobile · editorial

Mobile · brutalist

Mobile · luxury

Mobile · playful

Mobile · corporate

Mobile · retro

Mobile · monochrome

See it in a flow

Request and approve time off

Shift scheduler design tips

Keep one row per person and one column per day; put open shifts in their own row at the top.
Colour shifts by role, and always pair the colour with a text label.
Show scheduled vs contracted hours next to each name and flag overtime.
Warn on days below minimum staffing before the manager publishes.

Questions

What does a shift scheduling screen need?

A week (or day) grid, shifts with start and end times and role, open shifts, time off and availability, hours per person, daily totals, and a draft-then-publish step so staff only see the final rota.

How should time off appear on a rota?

As a hatched or muted block in the person’s row, labelled with the type (annual leave, unavailable), so it can’t be mistaken for a shift.

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Building with an AI coding agent? Every screen here is also in the free Made Good Designs MCP server: ask Claude, Cursor or ChatGPT to search_ui_screens (e.g. “billing settings, editorial style”), get_ui_flow for a whole journey, and get_ui_screen_code to pull the HTML and DESIGN.md straight into your project.