Gift Certificate Template
Make gift certificates to print at home or at a print shop. Type your business name, what the certificate is for (an amount, a service or an item, exactly as you want it printed), who it is to and from, and an expiry date if you use one. Each certificate can carry its own number: choose a prefix, a start number and how many digits, and a record stub with the same number tears off along a dashed line so you can keep track of what you have given out. Print 1, 2 or 3 per US Letter or A4 page with thin cut lines, pick one of 6 borders drawn for this page, a colour and a heading font, and add your logo. Paste a list of names to get one certificate for each person. Download a PDF or 300 DPI PNG, plus a record sheet that lists every number with columns for when it was issued and redeemed. Nothing is uploaded.
100% private — everything runs in your browser. Everything runs in your browser; names, wording and logos are never uploaded.
The record sheet lists every certificate number with columns for who it went to and when it was redeemed.
Wording
Numbers
Design and paper
Runs in your browser with our own code: names, wording and logos are read on your device and never uploaded, and nothing is saved. Every number and value is text you type; the page does not sell, track or redeem anything, so keep the record sheet for that. Rules on expiry dates for gift certificates differ by place: check yours. You may use what you make here, including commercially, with no credit needed.
How to make printable gift certificates
- Type your business name, the heading and what the certificate is for.
- Leave To blank to write names by hand, or choose One certificate per name and paste a list.
- Set the number prefix, start number and digits, and how many certificates you need.
- Pick 1, 2 or 3 per page on US Letter or A4, a border, a colour and a font; add a logo if you like.
- Download the PDF and print at 100% (Actual size); download the record sheet to keep with your till or diary.
What you can use it for
- Gift certificates for a café, bakery, salon or studio
- A voucher for a lesson, a massage or a session you offer
- Numbered certificates for a raffle prize or a fundraiser auction
- A homemade gift: a dinner, a day out or a favour
- Thank-you certificates for staff or volunteers
- Certificates with a stub so a team can log each one
Gift certificate sizes and layouts
| Paper | Orientation | Per page | Certificate size | In mm |
|---|---|---|---|---|
| US Letter | Landscape | 1 | 10 × 7.5 in | 254 × 190.5 mm |
| US Letter | Portrait | 2 | 7.5 × 4.75 in | 190.5 × 120.7 mm |
| US Letter | Portrait | 3 | 7.5 × 3.4 in | 190.5 × 86.4 mm |
| A4 | Landscape | 1 | 272 × 185 mm | 272 × 185 mm |
| A4 | Portrait | 2 | 190 × 135 mm | 190 × 135 mm |
| A4 | Portrait | 3 | 190 × 90 mm | 190 × 90 mm |
Every layout leaves a margin of at least 10 mm (0.4 in) so home printers do not cut anything off. With the record stub on, the stub takes the left part of each certificate (up to 48 mm).
What goes on each certificate
| Line | What to type | If left blank |
|---|---|---|
| Business or your name | Juniper Lane Bakery, or your own name for a homemade gift | Left out |
| Heading | Gift Certificate, Gift Voucher, Gift Card, Gift for You | Gift Certificate |
| Value or service | An amount, a service such as One 60-minute lesson, or an item | Left out (write it on the stub line) |
| To and From | Names, or a list for one certificate per name | A line to write on |
| Expires | A date or words such as Valid for one year | A line to write on |
| Number | Prefix, start number and digits | A line to write on |
| Terms and contact line | How to redeem it, your address, phone or website | Left out |
Certificate numbers: examples
| Prefix | Start at | Digits | First three numbers |
|---|---|---|---|
| GC- | 1 | 4 | GC-0001, GC-0002, GC-0003 |
| (none) | 101 | 0 | 101, 102, 103 |
| SPA-2027- | 1 | 3 | SPA-2027-001, SPA-2027-002, SPA-2027-003 |
| No. (with a space) | 5000 | 6 | No. 005000, No. 005001, No. 005002 |
Numbers are printed as text you set, in order. Keep the record sheet or the Numbers CSV so each number is only given out once.
Which template to use
| You want | Use |
|---|---|
| A gift certificate or voucher with a number and a record stub | This page |
| An award, course or appreciation certificate | Certificate Maker |
| Discount coupons with random codes | Coupon Template |
| A loyalty card with stamps | Punch Card Template |
For awards and completion certificates use the Certificate Maker, or print a decorative frame with the Certificate Border. Discount offers with unique codes are easier with the Coupon Template, and repeat-visit rewards with the Punch Card Template. Add a tag to a wrapped gift with the Gift Tag Template or post the certificate in an Envelope Template.
Printing tips
- Print at 100% (Actual size); Fit to page shrinks everything a little.
- Card stock of 65 to 110 lb (about 175 to 300 gsm) works in most home printers fed one sheet at a time.
- Cut along the thin grey lines; with the stub on, fold along the dashed line first so it tears cleanly.
- Sign each certificate by hand and write the issue date on the stub as you give it out.
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Frequently asked questions
What should a gift certificate include?
Usually the business name, what it is worth or what it is for, who it is to and from, a certificate number, an expiry date if you use one, short terms such as how to redeem it, and a signature. The template has a place for each, and any field you leave blank prints as a line to fill in by hand.
How do I number gift certificates?
Turn on Number each certificate, then set a prefix (such as GC-), the first number and how many digits to pad to. With GC-, 1 and 4 digits you get GC-0001, GC-0002 and so on. The same number prints on the tear-off stub, in the Numbers CSV and on the record sheet.
Can I print 3 gift certificates per page?
Yes. Choose 3 per page: on US Letter each certificate is 7½ × 3.4 in, and on A4 190 × 90 mm, stacked with thin cut lines between them. There are also 2 per page and 1 per page (landscape) layouts on both papers.
What is the record stub for?
The stub sits on the left of each certificate behind a dashed tear line. It repeats the number and has lines for the recipient, value, issue date and expiry. Tear it off and keep it, so you can match a certificate when it comes back.
Can I make one for each person on a list?
Yes. Choose One certificate per name and paste the names, one per line (up to 500). Each name goes in the To line, and the numbers follow in the same order.
Can I put a money amount on it?
Yes. The value line is printed exactly as you type it, for example an amount, a service or an item. The page does not sell, track or redeem certificates; use the record sheet or your own system for that.
Do gift certificates have to have an expiry date?
That depends on where you are: rules on expiry dates for gift certificates differ by country and state, so check the rules that apply to you. The expiry field is optional and can be left blank.
How do I print them so they come out the right size?
Print the PDF at 100% or Actual size, not Fit to page. Thin grey cut lines show where to trim; cut along them with a ruler and craft knife or a paper trimmer. Card stock of 65 to 110 lb (about 175 to 300 gsm) feels sturdy if your printer takes it.
Is it free?
Yes. There is no sign-up, no watermark and no limit beyond the size of one batch.
Is anything uploaded?
No. Everything you type, paste or open is read by JavaScript in your browser and never leaves your device. Only the free fonts load from a public font CDN, and nothing is saved when you close the page.