Hall Pass Template
Print a set of hall passes for your classroom in a minute. Choose from 9 passes (restroom, nurse, office, library, water, locker, counselor, hall and one you name yourself), each with its own icon and colour, your name and room number, and lines for the time out and time in. Print 2 large, 4 or 8 small passes on US Letter or A4, with a lanyard hole at the top and a pass number in the corner, in colour, in one colour or as a black outline that saves ink. Add a sign-out log sheet with columns for the date, student name, destination, time out, time in and teacher initials, so you can see who is out of the room. Download a PDF, 300 DPI PNG or SVG, then laminate the passes so they last the year. Nothing is uploaded.
100% private — everything runs in your browser. Everything runs in your browser; nothing is uploaded.
Print at 100% (Actual size) on card stock, cut on the solid outlines, laminate if you like, then punch the circle for a lanyard or a ring.
Passes
Teacher and room
Layout
Colour
Sign-out log
Runs in your browser with our own code and icons: nothing is uploaded and nothing is saved. The designs are our own drawings: you may use them and anything you make with them, including things you sell, with no credit needed.
How to make hall passes
- Tick the passes you need and type your name and room number.
- Choose US Letter or A4 and how many passes per sheet.
- Choose colours, the lanyard hole, the time lines and pass numbers, and keep the sign-out log ticked.
- Download the PDF and print at 100% (Actual size), on card stock if your printer takes it.
- Cut on the solid outlines, laminate, punch the circle and add a lanyard, a clip or a binder ring.
What you can use it for
- Restroom and water passes for a classroom
- Nurse and office passes for elementary, middle and high school
- Library and counselor passes for a school day
- A sign-out log for the classroom door
- Passes for a substitute teacher’s folder
- Passes for camps, clubs and after-school programs
Hall pass sizes
| Passes per sheet | Paper | Size of each pass |
|---|---|---|
| 2 per sheet | US Letter | 195.9 × 126.7 mm (7.71 × 4.99 in) |
| 4 per sheet | US Letter | 95.0 × 126.7 mm (3.74 × 4.99 in) |
| 8 per sheet | US Letter | 95.0 × 60.3 mm (3.74 × 2.38 in) |
| 2 per sheet | A4 | 190.0 × 135.5 mm (7.48 × 5.33 in) |
| 4 per sheet | A4 | 92.0 × 135.5 mm (3.62 × 5.33 in) |
| 8 per sheet | A4 | 92.0 × 64.8 mm (3.62 × 2.55 in) |
Passes sit inside a 10 mm margin with 6 mm between them, so every pass has room to cut around. The lanyard hole is 6 mm across, centred near the top.
Passes and icons
| Pass | Icon | Use it for |
|---|---|---|
| Restroom | Toilet | Bathroom breaks |
| Nurse | Bandage | Visits to the school nurse |
| Office | Page of notes | The front office or main office |
| Library | Open book | The library or media center |
| Water | Water drop | The water fountain |
| Locker | Locker door | A quick trip to a locker |
| Counselor | Speech bubble with a heart | The counselor or guidance office |
| Hall | Arrow | Any other errand |
| Custom | Star | A name you type, such as Science lab |
The icons are our own simple drawings. Each pass has its own colour, or choose one colour for all or a black outline.
Sign-out log
| Paper | Row height | Rows per sheet |
|---|---|---|
| US Letter | 8 mm | 28 |
| US Letter | 10 mm | 22 |
| A4 | 8 mm | 30 |
| A4 | 10 mm | 24 |
Columns: Date, Student name, Destination, Time out, Time in, Teacher initials. Your name and room print at the top, with a line for the week.
Print options
| Option | What it does |
|---|---|
| Lanyard hole | A 6 mm circle to punch at the top of each pass |
| Time out and time in lines | Two write-in lines on every pass |
| Number the passes | Pass 1, Pass 2 and so on in the corner, so you know which pass is out |
| Copies of each pass | Up to four of each pass, for a class that needs more than one restroom pass |
| Colours | A colour for each pass, one colour for all, or a black outline |
Tips for using hall passes
- Laminate the passes, then punch the hole so the plastic seals around it.
- Keep the passes on a hook by the door, with the sign-out log on a clipboard beside them.
- Number the passes so you can see at a glance which one is out.
- Print an extra set for a substitute teacher’s folder.
- Reprint the log each week and keep the old sheets if your school asks for them.
More classroom printables
Make student badges with the Name Tag Template, label desks with the Desk Name Plate, track good habits with a Reward Chart or plan the week with the Schedule Maker.
More free tools
Setting up a classroom?
Printable templates for teachers that run privately in your browser, with no sign-up and no watermark.
Frequently asked questions
How do I make a hall pass?
Tick the passes you want, type your name and room, choose how many per sheet and download the PDF. Print it at 100% on card stock, cut on the solid lines, laminate the passes and punch the hole for a lanyard.
What should a hall pass include?
The destination, the teacher’s name and room number, and somewhere to write the time out and time in. A pass number helps you see which pass is out, and a sign-out log keeps a record for the day.
What passes can I print?
Restroom, nurse, office, library, water, locker, counselor and a general hall pass, plus a custom pass with your own name, such as Science lab or Front desk. Print one or up to four copies of each.
What size are the hall passes?
On US Letter, 2 per sheet are 195.9 × 126.7 mm (7.71 × 4.99 in), 4 per sheet are 95.0 × 126.7 mm (3.74 × 4.99 in) and 8 per sheet are 95.0 × 60.3 mm (3.74 × 2.38 in). The table on this page lists the A4 sizes too.
How do I make hall passes last?
Print on card stock and laminate them, then punch the hole after laminating. A lanyard, a clip or a binder ring makes them easy to find and hard to lose.
What goes on a hall pass sign-out log?
The log has columns for date, student name, destination, time out, time in and teacher initials. Students write their name, where they are going and the time when they leave, and the time when they come back.
Can I print hall passes in black and white?
Yes. Choose Black outline and every pass prints as an outline with the icon and lines, which saves ink and lets students colour them in.
Can I use the passes in my school?
Yes. The icons and layouts are ours, so you may print and share them with your school, and use them in things you sell. The note under the tool gives the full terms.
Is anything uploaded?
No. Everything is drawn by JavaScript in your browser and never leaves your device, and nothing is saved when you close the page.